Email productivity refers to the ability to manage emails efficiently while minimizing time spent in the inbox and maximizing effective communication. It involves using strategies, tools and automation to handle emails quickly. The main aim is to prioritize important messages and reduce distractions, which allows you to focus on meaningful work. Below are some of the key benefits of email productivity tools :
- Inbox Management: Organizing emails to prevent clutter.
- Time Efficiency: Reducing time spent reading, writing, and responding to emails.
- Automation of Tasks: Using tools to schedule emails, filter messages and automate repetitive tasks.
- Task Integration: Turning emails into actionable tasks and tracking follow ups.
- Communication Optimization: Writing clear, concise emails to reduce back and forth exchanges.
What is Email productivity tools and how can they help?
Email productivity tools are software solutions designed to help users manage their emails more efficiently, saving time and reducing inbox overload. These tools offer various features such as automation, organization, scheduling, analytics and collaboration to streamline email communication.
12 best Email Productivity tools to make life easier!
Below are 12 best Email productivity tools we have shortlisted to make your daily Emails chaos easier. Let’s have a look on these tools and their features to see how these can help make life easier.
Instaclean – Remove unwanted emails effortlessly
Instaclean is a leading app in email productivity world with 5Mn+ Installs & 4.5 star rating in play store. It’s main features is effortless bulk email deletion, filtering & grouping emails and blocking unwanted emails. InstaClean empowers you to reclaim control over your email communication by de-cluttering inbox overload.
Best use cases:
- Remove unwanted and spam emails effortlessly
- Group emails by sender wise and allow you delete all those emails in 1 go.
- Block future spam emails from same sender/organisation.
Instaclean is Free email productivity tool to Delete & Block all unwanted emails. Install Today!
Edison – Manage lots of email accounts in one inbox
Edison Mail is a fast, smart and secure email app designed to declutter your inbox. It features a built in AI assistant that helps organize emails, block spam and unsubscribe from unwanted newsletters with a single tap. With real time travel notifications, package tracking and customizable swipe gestures, Edison Mail makes managing multiple email accounts effortless. Edison is a perfect tool for anyone looking to streamline their email experience without the clutter.
Best use cases:
- Spam & Unwanted Email Management: Automatically blocks spam and lets you unsubscribe from unwanted emails with one tap.
- Organized Inbox: Uses AI to categorize emails (e.g., travel, bills, packages) for easy access.
- Multiple Account Management: Supports all major email providers, allowing you to manage multiple accounts in one place.
- Privacy & Security: Features on device email search and AI powered spam detection for enhanced privacy.
- Travel & Package Tracking: Automatically tracks flight details and shipments, keeping you updated without searching through emails.
Magical – Manage emails related data entry
Magical is an AI powered productivity tool that automates repetitive email tasks, making communication faster and more efficient. It lets you create text shortcuts for frequently used responses, auto fill information across messages and personalize emails instantly with a simple keystroke. Magical helps you eliminate manual typing and reduce errors. It gets integrated with Gmail and other platforms seamlessly.
Best Use Cases:
- Customer Support: Quickly send canned responses while personalizing details.
- Sales Outreach: Speed up cold emailing with pre saved templates.
- Recruiting: Auto fill candidate details in follow up emails.
- Project Management: Standardize team updates and status reports effortlessly.
Boomerang – Schedule/Pause emails as you want
Boomerang is a powerful email productivity tool that helps you take control of your inbox by scheduling emails, setting follow up reminders and pausing incoming messages. With its “Send Later” feature, you can compose emails and schedule them to be sent at the perfect time. The built in follow up reminders ensure you never forget to check back on important conversations, while the AI powered “Respondable” tool helps you write more effective emails.
Best Use Cases:
- Email Scheduling: Send emails at the right time, even if you’re offline.
- Follow up Reminders: Get notified if someone hasn’t replied.
- Inbox Pause: Temporarily stop incoming emails to focus without distractions.
- AI Writing Assistance: Improve email effectiveness with real time suggestions.
Checker Plus – See emails as they come
Checker Plus for Gmail is a handy browser extension that keeps you connected to your emails without constantly opening your inbox. It provides real time desktop notifications, allows you to read and reply to emails directly from the extension. It also supports multiple Gmail accounts. With voice notifications and customizable alerts, you can stay on top of important messages while minimizing distractions.
Best Use Cases:
- Instant Email Notifications: Get real time alerts without opening Gmail.
- Quick Email Actions: Read, delete or reply from the extension popup.
- Multiple Account Management: Easily switch between different Gmail accounts.
- Voice Alerts: Have emails read out loud for hands free productivity.
SaneBox – Best for organizing email inbox
SaneBox is an intelligent email management tool that automatically sorts your inbox to keep only the important messages front. It uses AI to analyze your email habits and move less critical emails into folders like “SaneLater” so you can focus on what matters. Additional features like one click unsubscribe, reminders for follow ups and the ability to snooze emails help keep your inbox under control without manual effort.
Best Use Cases:
- Inbox Cleanup: Automatically filter out unimportant emails.
- Email Snoozing: Hide messages and have them return when needed.
- Follow up Reminders: Get alerts if someone hasn’t replied.
- One Click Unsubscribe: Easily remove yourself from unwanted lists.
Spike: Convert email threads into chats
Spike transforms your email into a chat like experience, making communication faster and more natural. It replaces traditional email threads with a messaging style interface while keeping all email functionality intact. With built in tools like shared notes, tasks and calendar integration, Spike helps teams and individuals stay organized without switching between multiple apps. It also supports voice messages and video calls, making it more than just an email client.
Best Use Cases:
- Chat Style Emails: Turn long email threads into easy to read conversations.
- Team Collaboration: Share notes, assign tasks and manage projects.
- Unified Inbox: Manage multiple accounts in one place.
- Voice & Video Messaging: Communicate beyond text when needed.
Mailbird: Managing multiple accounts easily
Mailbird is a sleek and customizable email client designed to streamline your inbox and boost productivity. It supports multiple email accounts and integrates seamlessly with popular apps like WhatsApp, Slack, Google Calendar and more. With features like unified inbox, customizable layouts, and intuitive keyboard shortcuts, Mailbird helps you manage emails faster and more efficiently.
Best Use Cases:
- Unified Inbox: Manage multiple email accounts in one place.
- App Integrations: Connect with productivity tools like Asana, Evernote, and Trello.
- Customizable Interface: Adjust the layout to match your workflow.
- Speedy Email Management: Use keyboard shortcuts and quick reply features.
Clean Email – Best for cleaning email inbox
Clean Email is an advanced inbox management tool that helps you declutter your email by automatically organizing, archiving and deleting unnecessary messages. It uses smart filters to categorize emails into groups, making it easy to bulk clean and unsubscribe from unwanted newsletters. With automation rules, you can set up hands free inbox maintenance, ensuring a cleaner and more organized email experience.
Best Use Cases:
- Bulk Email Cleaning: Quickly delete or archive unnecessary emails.
- Smart Filters: Automatically categorize emails for easier management.
- Unsubscribe Tool: Easily remove yourself from unwanted mailing lists.
- Automated Inbox Rules: Set up rules to keep your inbox clean without effort.
Hiver – Best for managing client communication using Gmail
Hiver is a Gmail based email collaboration tool designed for teams to manage shared inboxes like support@ or sales@ without switching platforms. It lets teams assign emails, track statuses, add internal notes, and automate workflows all within Gmail. With analytics and collision detection, Hiver ensures efficient teamwork and prevents duplicate responses.
Best Use Cases:
- Shared Inboxes: Manage customer support, sales or HR emails collaboratively.
- Email Assignment: Assign emails to team members for clear accountability.
- Internal Notes: Communicate within emails without forwarding or CC’ing.
- Workflow Automation: Set up rules to categorize and assign emails automatically.
Todoist – Organize tasks in email inbox
Todoist is a powerful task management tool that helps you turn emails into actionable to do items. With its email integration, you can convert important messages into tasks, set due dates and organize them into projects all without leaving your inbox. It also supports collaboration, allowing teams to assign tasks and track progress effortlessly.
Best Use Cases:
- Email to Task Conversion: Turn emails into to dos with deadlines.
- Task Organization: Categorize tasks into projects and priorities.
- Collaboration: Assign tasks and track team progress.
- Cross Platform Syncing: Access tasks from desktop, mobile, or browser.
Email Analytics – Track inbox email activity
EmailAnalytics is a data driven tool that helps you track and visualize email activity to improve productivity and team performance. It provides insights into email volume, response times and busiest hours, allowing individuals and teams to optimize their workflow. With real time reporting and detailed analytics, you can identify trends, reduce email overload and ensure timely communication.
Best Use Cases:
- Email Volume Tracking: Monitor how many emails you send and receive.
- Response Time Analysis: Measure and improve email response efficiency.
- Team Performance Monitoring: Track email activity across your team.
- Productivity Insights: Identify peak email hours and workload patterns.
Active Inbox – Track tasks to do from email inbox
ActiveInbox is an email productivity tool that turns your inbox into a task management system. Built for Gmail users, it helps you organize emails as tasks, set deadlines and track follow ups. With a structured workflow, ActiveInbox makes it easier to manage task priorities.
Best Use Cases:
- Email Task Management: Treat emails like tasks with due dates.
- Follow up Tracking: Set reminders for unanswered emails.
- Priority Organization: Categorize emails by urgency and importance.
- Inbox Zero Strategy: Maintain a clean inbox with a structured workflow.
Conclusion
Managing emails efficiently is crucial for staying productive. The right email productivity tools can help streamline inbox management, automate repetitive tasks and improve communication, allowing you to focus on what truly matters. Whether you need AI powered organization (Edison Mail), automation for repetitive tasks (Magical), better scheduling (Boomerang), or a chat like email experience (Spike), there’s always a tool to fit your workflow.
By integrating these tools into your daily routine, you can regain control over your inbox, save time, and boost overall efficiency. Try out a few of these tools and discover the best way to make email work for you not the other way around.
Instaclean is available in Google Play Store & App Store both. Install Today!