Why do you want to save email as PDF
Saving emails as an PDF file is an easy way to preserve important emails for lifetime. Technology makes it more easy these days to save your email as an PDF file in your local computer. This process also helps you de-clutter your inbox, when you save important email on computer and delete it from your mailbox.
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Let’s learn how saving emails as an PDF can help you and what all problems it can solve in your daily life.
- Document Preservation: Saving important email as a PDF file will preserve data for easy access, even when you delete that email from your inbox.
- Long Term Storage: Saved email in PDF format will be available in your local disk forever for long term usage.
- Data Security: It protect sensitive information by converting emails into a secure, non-editable format.
- Offline access: No doubt, that important email is available in your inbox, but there are circumstances & times when you do not have internet connection. Saving email as a PDF will be available offline in your local disk.
- Future printing convenience: It is also helpful when you need a specific email for printing purpose multiple times. You don’t need to access & search your inbox again and again to print specific email.
- Helps De-clutter inbox: Saving important email as a PDF file also helps you de-clutter your inbox. You can just save the email on local disk and delete it from your inbox.
- Sharing Ease: There will be the times when you need to share some information in email by offline methods. Save it in PDF format and share in USD drive or SD card.
- PDF as Universal Format: PDF format is considered to be easily accessible and universal format. PDF documents can be opened almost in every device.
This article aims to guide you through various methods, tools, and considerations for converting emails into PDFs across different platforms and devices.
How to save emails as a PDF file?
Different platforms have different steps to save your important emails in a PDF file. We will learn about the different steps available on different platforms. We have mentioned the steps to follow in Gmail, Outlook, Yahoo Mail, Apple Mail and Android to save emails in your local device as a PDF.
How to save email as a PDF in Gmail?
- Login to your Gmail inbox.
- Open desired email and click on three dots on the upper right corner of email window.
- Now click on Print.
- In the opened print window, select option “Save as PDF“.
- Click Save button, Name the file and save it in your local device.
How to save email as a PDF in Outlook?
- Open your outlook app.
- Open the desired email and click on three dots on the upper right corner of email window.
- Now select Print option and it will open print window.
- Click on Print in the upper left corner.
- Under Destination settings, choose the option Save as PDF.
- Now click on Save, Name the file and save it on your local.
How to save email as a PDF in Yahoo Mail?
- Login to your Yahoo mailbox.
- Open the desired email click on three dots on upper right corner of email window.
- Now click on Print Message option.
- In the print preview window, Select Save as PDF option under Destination.
- Now click on Save, Name the file and save it on your local device.
How to save email as a PDF file in Apple Mail?
- Open mail from your Mac device.
- Now click on the email to open it.
- Use Command + P shortcut from your keyboard to print.
- In the print dialogue box window, Select Save as PDF drop down.
- Name your file and save it on your local device.
Save email as a PDF file in Android Device
- Open the Gmail app on your phone.
- Click and open the desired email.
- Tap three dots in the upper right corner.
- Click on Print, and Now in drop down choose “Save as PDF“
- Tap on PDF icon on the top right corner to download the email as a PDF file.
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