In today’s world, videos are the most engaging content as compare to any other type of content. Sharing content through video has become second nature, but sending these videos through email can often feel like solving a complex puzzle. Whether it’s a heartfelt message to a loved one or a crucial business presentation, knowing
how to effectively send videos through email can make all the difference.
In this article, we are going to discuss a step by step procedure about how to send videos through email along with other beneficial tips to consider. There are many different ways to share your favourite video through email, we will discuss all of these ways in detail.
The importance of sending videos through email
Sending videos through email is often necessary for various personal, professional, and creative reasons. Whatever the reason is, Here are some key situations where sharing video through email becomes important:
- Personal Sharing: Sharing memorable events like weddings, birthdays or vacations with family and friends who may not be on social media.
- Professional Communication: Delivering pitches, updates, or demonstrations to colleagues, clients or investors in a visually engaging format.
- Business Collaborations: Sharing drafts of videos for review or collaboration in fields like film making, advertising or design.
- For Secret purpose: Allowing recipients to download and view videos when they might not have reliable internet access.
What all methods are available to send video through Email?
Once you are done with creating video after editing and dubbing etc. and now you are ready to share it through email. Sharing videos through email makes sure the recipient is opens and watch it. Below are some of the ways to send your video through email.
Sharing the Video Link
Sharing a video link via email is one of the easiest and most efficient methods to send videos. Instead of attaching large files, you simply share a link to the video hosted online. Here’s how you can do it:
Step 1: Use a platform like YouTube, Vimeo, Google Drive, Dropbox, or OneDrive.
Step 2: Select the video from your device and upload it to one of the hosting platforms.
Step 3: If you are comfortable with anyone viewing the video, set it to “Public” or If you want to control who can view the video, you can adjust the sharing permissions.
Step 4: After the video is uploaded, Click on ‘Share‘ button and copy the video link generated by the platform.
Step 5: Compose your email body and paste the video link in your email. Optionally, you can hyperlink the text (e.g., “Click here to watch the video”) with the video link.
Step 6: Click ‘Send‘ to send email.
Advantages of sending video through email with video links:
- You avoid email attachment size restrictions.
- Recipients can view the video on any device with internet access.
- You can control who has access to the video via privacy settings.
Sending video in email as attachment
Sending a video as an attachment is a straightforward method for sharing files directly through email. However, it is important to note that this approach works best for smaller video files due to email attachment size limits. Below are the steps to send a video through email by attaching it with email:
Step 1: Click on “Compose” to start drafting your message.
Step 2: Locate the attachment icon (usually represented by a paperclip).
Step 3: Now Navigate to the folder containing your video file and select it.
Step 4: Wait for the video to upload to the email.
Step 5: Write your email body and click ‘Send‘.
Disadvantages of this method: This method comes with a limitation of video size. Most email providers have attachment size limits and If your video exceeds these limits, consider compressing it or using a file sharing service.
Below are the allowed attachment size on different platforms:
Gmail: Up to 25 MB.
Outlook: Up to 20 MB.
Yahoo Mail: Up to 25 MB.
Sharing video in email with YouTube URL
YouTube is one of the most popular platforms for hosting and sharing videos. By uploading your video to YouTube and sharing its link through email is another one of the easiest way. You can easily share high quality videos via email without worrying about attachment size limits. Below are the steps to send videos through email using YouTube URL:
Step 1: Login to your Youtube account and On the YouTube homepage, click the “Create” button (represented by a video camera icon with a “+” symbol).
Step 2: Choose the video file from your device and upload it to YouTube.
Step 3: You can now set the video permissions to Private or Public.
Step 4: Once your video is uploaded, YouTube will generate a unique URL for it. Copy the video link.
Step 5: Paste that YouTube link directly into the email body. Optionally, you can hyperlink the link to a text phrase (e.g., “Click here to watch the video”).
Step 6: Now click “Send“.
Advantages of sharing video in email through Youtube:
- YouTube supports large files, so you don’t need to worry about email size restrictions.
- Recipients can watch the video on any device with internet access.
- If needed, you can track views and engagement through YouTube analytics.
Send video in email as a attachment after compressing it
Email providers often impose size limits on attachments, typically between 20-25 MB. Compressing your video reduces its file size, making it suitable for email sharing while maintaining acceptable quality. Below are the steps to compress large videos and send them through email:
Step 1: Locate the video in your Laptop or Desktop and right click on it.
Step 2: Click ‘Send to‘ >> Compressed/Zipped Folder.
Step 3: Open your email client (e.g., Gmail, Outlook, Yahoo).
Step 4: Create a new email by clicking “Compose”
Step 5: Click the attachment icon (paperclip symbol) and Select the compressed video file from your device and wait for it to upload.
Step 6: Write email body and click ‘Send‘ button.
Advantages of compressing video and sending through email:
- Reduces file size without requiring external services for sharing.
FAQ’s
How to send a large size video file via email?
Sending a large video file via email can be challenging due to size restrictions imposed by email providers. However, there are multiple methods to accomplish this. Here’s a step by step guide to send large videos effectively.
Method 1:
- Upload the Video to a Cloud Storage Platform like Google Drive, Dropbox, OneDrive, or WeTransfer.
- Generate a Shareable Link
- Send the Link via Email
Method 2:
- Use Compression Software like HandBrake, VLC Media Player, or online services such as VideoSmaller.
- Attach the Compressed Video in Email
- Send the Email
Method 3:
- Use a File Transfer Service like WeTransfer, TransferNow, or SendAnywhere.
- Share the Download Link
What is the best method to send a video by email?
The best method to send a video by email depends on the size of the video and the recipient’s preferences or technical setup. The best method to send videos through email is considered to be the Cloud Storage Service.
Why Cloud Storage is the best method to share videos through email?
No Size Restrictions: Handles large video files that exceed email attachment limits.
Easy Accessibility: Recipients can view or download the video from the cloud.
Preserves Quality: No compression or quality loss during upload.
Privacy Control: Shareable links can be password-protected or set to expire.