An intro about Inbox Management
Study says an avg. official email address receives about 107 emails daily and send around avg. 51 emails daily. These emails contain important official and work related documents, conversations & notes etc. In fact, it may contain a lot of Junk emails. In fact, the possibility is there could be more junk emails than legitimate emails.
The motive of mailbox management is to turn your mailbox from SPAM space to most useful productivity tool. In this article you will learn most required & popular email tips & tricks that will help you to keep your email space more hygiene and other useful benefits to keep your communications in flow.
1. Bulk Delete & Block Spam emails
Most email clients and platforms provide a bulk delete feature that allows you to select multiple emails using check boxes, then choose an option to delete them all simultaneously. But the process of bulk deleting could be lengthy & difficult through email clients dashboard. There are alot of Email cleaner tools available out there and Instaclean is obviously one of them.
This Anti-Spam tool will help you to bulk Delete & Block 1000’s of Unwanted & Promotional emails in your gmail inbox in 1 go. InstaClean is an effective solution to bulk delete unwanted emails in gmail and block them instantly. This feature is handy for managing email overload, de-cluttering your inbox, and maintaining a more organized and efficient email experience. Its user-friendly interface and powerful features empower you to swiftly clear out the clutter.
Below are the steps to effortlessly bulk delete unwanted emails in gmail with InstaClean:
- Install & Link your mailbox: Install Instaclean & link your gmail mailbox with the app by logging in to your inbox.
- Efficient Email Scanning: Once you register & link your mailbox with Instaclean, It will scan your mailbox automatically.
- Selecting Unwanted Emails: Now you can group emails by sender & select them to delete in 1 go.
- One-Click Bulk Deletion: Just select all unwanted emails by sender and delete within just a 1 click.
- Block spam/junk emails: You can also Block all unwanted emails in gmail after grouping them by sender.
“Instaclean is the easiest way to Bulk Delete & Block all unwanted emails“
2. Gmail Keyboard shortcuts
Gmail provides you the feature of keyboard shortcuts to maintain your mailbox. Along with your mouse, keyboard shortcut are fastest & productive way to operate your mailbox. From opening emails to deleting, accessing & composing these keyboard shortcuts makes the task fast & easy. Try these shortcuts today.
Below are some of the keyboard shortcuts you can use in Gmail:
- Send Email: Ctrl + Enter
- Insert Link: Select the text then Ctrl + k
- Bold Text: Ctrl + b
- Italian Text: Ctrl + i
- Underline Text: Ctrl + u
- Mark as Read: Shift + i
- Mark as Unread: Shift + u
- Copy Text: Select text to copy then Ctrl + c
- Paste Text: Ctrl + v
More advanced Gmail keyboard shortcuts are available on Google’s official keyboard shortcuts page here.
3. Templates for your most common replies
Sometimes you need to send the same message over to different recipients and writing the same email over and over is quite irritating. You can either have a separate document with drafts of such messages or go to sent folder and copy paste that same email. This isn’t a very comfortable method, and the solution to this task is to, enable canned responses in Gmail Labs.
You can follow the below steps to enable canned responses:
- Login to Gmail & go to Settings.
- Under the Labs tab enable Canned responses.
You can also write your customized responses and save it as template. Canned responses are available by clicking on the arrow in the bottom left corner of the Compose windows. This gives you a quick access to templates, allowing you to quickly send often used messages or to provide standardized answers to frequently asked questions.
4. Turn off email notifications
Email notifications are small pop ups appear on your screen every time you receive any new email. These notifications might be beneficial but sometimes it may be annoying and distracting. Sometimes you need to turn these notifications off so you can focus on your important task in better way.
Another option is to change email notifications sounds so you can distinguish between your personal & official email instantly. Most of the email providers allow you to change the notifications sound. In this way you can easily decide whether you need to look at the email immediately or later.
5. Keep multiple email ID’s
Emails are essential part these days to keep your conversations documented and fast. It is always good to keep different email ID’s for different purpose. For example, We suggest you to keep different email ID’s for work & personal use. This way you can easily distinguish between personal & official emails. You should have one email account for work, one for friends and family, one for online accounts, and one for online shopping. It’s always good to have one separate dummy email ID for the senders you don’t trust.
6. Create email schedules
Email Scheduler for Gmail lets you schedule email messages with the help of a Google Spreadsheet. You can write your messages now and schedule it to send them later at your specified date and time. The scheduler can also send recurring emails that go out automatically on daily, weekly, monthly or yearly repetitive schedule.
You can use the email scheduler for Gmail to schedule birthday and anniversary greetings as well in advance. You can write your emails in Gmail now, let the emails stay in the drafts folder and Gmail will automatically deliver your emails at the preferred date and time.
7. Write effective email subjects
Sometimes it is irritating to search for specific email and being unable to find it. Even though modern email clients comes with advanced search capabilities and the ability to go through thousands of email messages in a matter of seconds. But not able to to find a specific email message is still a common issue.
Instead of digging up emails based on few keywords and search filters, you can start writing searchable email subjects. Which is guaranteed to make it easier to find specific email messages later on.
Conclusion
Emails and online mailboxes are becoming essential part of modern lifes and you should keep it as tidy as possible to prevent inbox overload.
With bulk email organizer called Instaclean, you can declutter inbox in just a few minutes. Just give it a try and see for yourself how easy email management can be with these inbox management tools.
Instaclean is available on Google Play Store & App Store both. Install today!